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How to File ITR with Form 16 (Guide for Salaried Individuals)

How to File ITR with Form 16 (Guide for Salaried Individuals)

Filing your Income Tax Return (ITR) can feel overwhelming, but if you’re a salaried employee with a Form 16 in hand, the process is straightforward. Here’s a friendly, step-by-step guide for ITR filing with Form 16—covering the latest rules for FY 2024-25 (AY 2025-26) and everything you need to know to file quickly and stress-free online.

What is Form 16?

Form 16 is a certificate your employer issues every year, summarizing your salary, deductions, and the Tax Deducted at Source (TDS) deposited with the Income Tax Department. It’s your primary document for ITR filing as a salaried employee. The format was updated this year for more clarity; double-check you have the new version.

  • Part A: Employer/employee details, TAN of employer, salary paid, and TDS deposited.

  • Part B: Detailed salary breakup, deductions claimed (like HRA, Section 80C), and tax computation.

Employers must give you Form 16 by June 15, 2025.

Documents Needed

  • Form 16 (from each employer, if you changed jobs)

  • Form 26AS (tax credit summary, download from portal)

  • AIS/TIS (Annual Information Statement/Taxpayer Information Summary)

  • Bank statements (to report any extra interest income)

  • Investment proofs (for deductions: 80C, 80D, etc.)

  • Aadhaar & PAN

Step-by-Step: ITR Filing with Form 16

1. Gather Documents & Login

  • Collect all the above documents.

  • Go to the Income Tax E-filing portal and log in using your PAN and password.

2. Start a New Return

  • Click e-File → Income Tax Returns → File Income Tax Return.

  • Select Assessment Year as 2025-26, filing type as individual, and choose online mode.

3. Choose the Correct ITR Form

  • Most salaried individuals will use ITR-1 (Sahaj).

  • If you have capital gains, more than one property, or foreign assets, use ITR-2.

4. Select Tax Regime

  • Default is New Tax Regime (lower rates, fewer deductions).

  • Tick if you want to opt out and use the old regime (to claim deductions like 80C/HRA/80D, etc.).

5. Fill Personal & Income Details

  • Much will be auto-filled. Cross-check all prefilled data with your Form 16 (name, DOB, PAN, salary, employer TAN, etc.).

  • Salary details: Refer to Part B of Form 16—enter salary, allowances, perquisites, and deductions.

  • TDS details: Fill in TDS as per Part A of Form 16 and match with Form 26AS.

6. Enter Deductions

  • Enter details of investments and expenses for Section 80C (PF, PPF, LIC, ELSS), 80D (health insurance), 80TTA, NPS, etc.

  • The New Regime restricts most deductions except Section 80CCD(2).

7. Validate & Preview

  • Verify all figures and preview your return.

  • If numbers don’t match or errors occur, revisit that section.

8. Submit, e-Verify & Download Acknowledgement

  • Submit your ITR, then e-verify (Aadhaar OTP, net banking, bank ATM, or demat).

  • Download the acknowledgment (ITR-V) for your records.

Key Tips for a Hassle-Free Filing

  • Double-check your Form 16: Ensure the salary, TDS, and deductions match your records.

  • Match Form 26AS/AIS: Reconcile all TDS and income entries—they must tally with your Form 16.

  • Don’t miss the deadline: For FY 2024-25, the filing deadline (non-audit) is September 15, 2025.

  • Claim all eligible deductions: If you’re under the old regime, input every eligible investment for Sections 80C/80D/80G, etc.

  • Multiple Form 16s: Changed jobs? Add details from each employer’s Form 16.

  • File even if your TDS is perfect: It's mandatory; non-filing attracts penalties and interest.

Common FAQs

  • What if there’s a mismatch in TDS?
    Contact your employer and ask them to revise their TDS return if required.

  • Missed the deadline?
    You can file a belated return, but penalties and interest will apply.

  • No tax payable?
    Still, file your return to avoid legal hassles and for future loan/visa/credit requirements.

Conclusion

Form 16 simplifies ITR filing for salaried employees. With these steps, filing online is quick and stress-free—just gather your documents, verify details, and submit before the deadline. A little care today ensures peace of mind tomorrow!

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