blog-image

Name Change - Company Explained: Everything You Need to Know

Name Change – Company Explained: Everything You Need to Know

A company's name is more than just a label — it's the first impression, the brand identity, and a reflection of its vision. As businesses grow, rebrand, or pivot, a name change becomes necessary. But many entrepreneurs and company directors are unsure about how to do it legally in India.

This guide explains everything you need to know about changing a company name — including the why, how, legal process, and costs.

🔍 Why Change a Company’s Name?

Businesses may choose to change their name for various reasons:

  • ✅ Rebranding or repositioning

  • ✅ Business expansion into new sectors

  • ✅ Merger, acquisition, or ownership change

  • ✅ Name similarity objections from other entities

  • ✅ Simplifying or modernizing the existing name

  • ✅ Aligning with international brand identity

No matter the reason, the process must comply with the Companies Act, 2013.

🛠️ Types of Company Name Changes

  1. Voluntary Name Change – Done for branding or business expansion

  2. Change due to ROC or Government direction – Required if the name is found to be misleading or conflicting

  3. Change after Merger/Amalgamation – Due to restructuring or joint venture

📝 Process to Legally Change a Company Name in India

Step 1: Board Resolution

  • Hold a board meeting to:

    • Propose new name options

    • Authorize a director to file the name application

Step 2: File RUN (Reserve Unique Name)

  • File the RUN form on the MCA portal for name reservation

  • Check name availability beforehand using MCA’s tools

  • Fees: ₹1,000

  • Approval validity: 20 days

Step 3: Pass Special Resolution

  • Conduct an Extraordinary General Meeting (EGM)

  • Pass a Special Resolution (requires 75% shareholder approval)

  • Amend the MOA and AOA with the new name

Step 4: File Form MGT-14

  • Submit details of the passed resolution within 30 days

  • Attach:

    • Certified copy of resolution

    • Amended MOA & AOA

    • EGM notice

  • Fees: Depends on authorized share capital

Step 5: File Form INC-24

  • File INC-24 to request Central Government approval

  • Attach:

    • Approved RUN form

    • MGT-14 receipt

    • Board & shareholder resolutions

  • After approval, the ROC issues a fresh Certificate of Incorporation with the new name

📋 Documents Required

  • Board resolution

  • Special resolution (EGM minutes)

  • Altered MOA & AOA

  • Name reservation letter (RUN approval)

  • PAN, Certificate of Incorporation

  • Digital Signature Certificate (DSC) of a director

  • Director's identity & address proof

  • MGT-14 & INC-24 forms with attachments

💰 Costs Involved

Particulars Approximate Fee
RUN Form ₹1,000
MGT-14 Depends on the authorized capital
INC-24 ₹1,000 + stamp duty
DSC (if needed) ₹300 – ₹1,500
Professional/CA Fee ₹2,000 – ₹10,000 (if outsourced)

Note: PAN, GST, bank, and license updates are to be done separately post-name change.

⚠️ Important Points to Remember

  • Name change does not affect the company’s legal identity or incorporation date

  • CIN remains the same, but the name is updated in the MCA records

  • After the name change, update:

    • GST Registration

    • PAN and TAN

    • Bank accounts

    • Licenses and contracts

    • Business stationery, website, and email

✅ Conclusion

Changing your company’s name is a strategic move that must be supported by proper legal steps and ROC filings. Whether it's rebranding or restructuring, understanding the process will help you avoid delays, penalties, and rejection.