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Complete Guide to DIN eKYC Filing in India: Process, Documents & Fees

Complete Guide to DIN eKYC Filing in India: Process, Documents & Fees

In India, the Ministry of Corporate Affairs (MCA) mandates DIN eKYC filing to ensure the authenticity of Directors’ credentials and compliance with company law regulations. If you're a director or part of a company’s compliance team, this guide covers everything you need to know—from the filing process to documents required and applicable fees.

What is DIN eKYC?

DIN (Director Identification Number) eKYC is an annual KYC (Know Your Customer) verification process initiated by MCA for all directors holding a valid DIN. It helps in maintaining a verified and updated database of directors.

Who Needs to File DIN eKYC?

  • All individuals with an approved DIN as of 31st March of the financial year.

  • Filing is mandatory, even for disqualified directors.

Failing to file on time may lead to DIN deactivation and a penalty.

Types of eKYC Forms

Form Name Applicability
DIR-3 KYC For those filing KYC for the first time or who have not filed previously.
DIR-3 KYC-WEB For those who have already filed DIR-3 KYC in previous years and want to update basic details (email/mobile).

Documents Required for DIN eKYC

  1. PAN Card (self-attested)

  2. Aadhaar Card or any government-issued ID (self-attested)

  3. Personal Mobile Number

  4. Personal Email ID

  5. Digital Signature Certificate (DSC) of the director

  6. Passport (if applicable) – mandatory for foreign nationals

All documents must be self-attested and certified by a practicing professional (CA/CS/CMA).

Step-by-Step DIN eKYC Filing Process

For DIR-3 KYC (New or Not Previously Filed):

  1. Download Form DIR-3 KYC from the MCA website.

  2. Fill in personal details: name, DOB, nationality, PAN, address, contact info.

  3. Verify OTPs sent to email and mobile.

  4. Attach documents and affix the digital signature.

  5. Have the form certified by a professional.

  6. Upload the form on the MCA portal.

For DIR-3 KYC-WEB (Already Filed Before):

  1. Visit the DIR-3 KYC Web Form.

  2. Enter DIN and generate OTPs for email and mobile.

  3. Submit OTPs to complete verification.

  4. No document upload or DSC is needed.

Due Date & Penalty

  • Due Date: Typically 30th September of each year.

  • Penalty for Non-Filing:

    • DIN is deactivated with “Non-compliance” status.

    • A penalty of ₹5,000 is charged for late filing.

Fees for DIN eKYC Filing

Filing Status Fees (Govt.)
On or before due date Free
After due date ₹5,000 penalty (per DIN)

Professional charges (by CA/CS firms) may vary, typically ranging from ₹500 to ₹1,500.

Why is DIN eKYC Important?

  • Ensures regulatory compliance

  • Prevents DIN deactivation

  • Validates director’s contact info

  • Reduces risk of fraud or impersonation

Common Mistakes to Avoid

  • Incorrect or outdated mobile/email

  • Not using a valid DSC

  • Forgetting to get documents certified

  • Missing the deadline

Conclusion

DIN eKYC filing is a crucial annual compliance task for directors in India. Timely and accurate filing helps maintain your DIN status and avoids hefty penalties. Whether you're filing for the first time or just updating your details, ensure all documents are valid and your DSC is ready.

 

For hassle-free filing, consider consulting with a Company Secretary or Chartered Accountant.